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10 Steps To Improving Your Time Management Today
Step 1 – Make a "things-to-do" list.
Step 2 – Determine the deadline for each thing-to-do.
Step 3 - Make "Accomplish non-planned tasks" one of your daily
things-to-do.
Step 4 – Determine how long each thing-to-do will take. Be sure
to estimate the time you will spend on your "Accomplish non-
planned tasks" thing-to-do based on your typical day.
Step 5 – Schedule your things-to-do. Using a calendar or planner,
write down the days and times you will work on each thing-to-do.
Make sure you've planned to meet all deadlines. For those things-
to-do without deadlines, prioritize them so that they can be done
at a time that won't interfere with your deadlines.
Step 6 – Do your things-to-do on schedule. As you complete your
things-to-do, place a checkmark next to them. Place an "x" next
to those that are canceled.
Step 7 – Minimize interruptions. Interruptions can double the
amount of time necessary to accomplish things. Where possible, do
non-urgent things (like reading emails) in batches. Don't stop
doing something unless you've planned to stop or there is an
emergency.
Step 8 – Use small pockets of time effectively. If you only have
15 minutes or so before your next meeting or lunch, focus on
accumulating checkmarks rather than starting huge projects. Use
this time to knock off the things-to-do that take little time
such as returning phone calls, replying to emails, or any other
short duration task.
Step 9 – Add things-to-do judiciously. Rather than working new
tasks right away, schedule them - keeping in mind priorities and
deadlines of existing tasks. Adjust your schedule so that you can
still meet all deadlines.
Step 10 – Close out your list at day's end. Place an arrow next
to those things-to-do that you didn't accomplish today and put
them on tomorrow's things-to-do list. At the end of each day,
everything on your list should have a checkmark, x, or arrow next
to it.
After adopting this process, walk yourself through these steps
daily to plan the current day and evaluate your schedule in the
immediate future. Continually evaluate how these techniques are
working for you. And seek even better ways of managing your
time. Good luck!!!
Writer's Resource Box:
Charles Dominick, C.P.M., SPSM is the President of
Next Level Purchasing, Inc. Next Level Purchasing
administers the Senior Professional in Supply Management
(SPSM) Certification for purchasing professionals. To
learn more about the SPSM Certification, please visit:
http://www.NextLevelPurchasing.com/spsm.html
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